Setting Up Account Types

When setting up an account type, you need to add the basic account information and then map the account to specific developments and transaction types.

1. Click SETUP on the Main Menu screen. On the Receivables Setup screen that appears, select the Offices and Accounts tab and then click ACCOUNTS. The Browse Customer Account Types screen opens with all available account types displayed in a table.
2. Click on the toolbar. The Add Account Type Wizard is initiated.
3. Enter a descriptionto identify the account type and then select the type of account (whether this account type is for accounts receivable (AR) accounts, escrow accounts, revolving charge accounts, or mortgage accounts).
4. Click START to continue.
5. If necessary, select a default register format, default statement, and a default bill.

Note: If your agency uses the Custom Report Writer program, you can create one or more custom formats or “forms” for the printed copies of each of these document types. If you have done this, each form you have created will appear in its respective drop-down list. If your agency does not use the Custom Report Writer program, or if you have not created custom forms, only one form will be available to choose from for each field.

6. Enter the apply order of payment. This field allows you to rank the default order in which the program applies customer payments to outstanding balances for different account types. For example, if a customer owes on both an AR account and a security deposit account, you may wish to apply a payment to the AR account first.
(More on Apply Order...)
7. Click START to continue. Review and confirm the information you have set up and click FINISH to save and create the new account. The Maintain Customer Account Types screen appears with the Main tab selected and the newly added account type information displayed.
8. Click ; if necessary, select a default adjustment voucher, default void ticket, and check the checkboxes if the default statement and bill are summary formats. (The remaining fields on this tab should have been filled in within the Add Account Type Wizard, but you can fill them in now or edit them as necessary.)
9. Click to save and set up the account type.You are now ready to map development accounts that will use the account type.

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